The conference was held at the Kva Maritane Bush Lodge. The venue is located two hours drive northwest of Johannesburg in the North-West province.
The logistics agency, Event Dynamics (ED), has provided the following useful information for the conference at the venue.
Kwa Maritane - "Place of the Rock" - has been chosen as the venue for this conference. This uniquely "African" property is situated within the Pilanesberg National Park, on the slopes of an ancient volcano, with an abundant wildlife and bird species on the doorstep.
The conference hotel (part of the Legacy Hotel group) is a 4-star property with bedrooms en suite and while they are designed in keeping with the African bush, they offer visitors all amenities for a comfortable stay. For those who cannot be away from the bright lights too long, the vibrant Sun City entertainment resort is 10 minutes away by complimentary shuttle.
For more information on the hotel, please visit the Legacy web site.
Check-in time on day arrival is 14h00 and check out time on departure is 11h00.
The conference organizers (Ipas and IHCAR) will cover the cost of your air travel, transfers, accommodation, all meals and refreshments during the conference. A per diem allowance will be distributed at the conference. This will assist in covering any "extras" you may incur. Please note that any room extras incurred during your stay must be settled directly with the hotel prior to departure.
TRAVEL, TOURS AND AIRPORT TRANSFERS
All flights indicated on your registration form will be met and delegates transferred in air-conditioned coaches or mini-buses to the Pilanesberg from Johannesburg International Airport. The drive will be approximately 2 hours.
Our Conference Organiser's in-house travel service will be available for all your travel queries and requirements, including personalised tours. Please contact Monica Williams on email@example.com should you require any personalised tours in South Africa or neighbouring territories.
December is the beginning of summer in Southern Africa, and the northern parts of the country, including the Pilanesberg area, generally experience dry mornings with thundershowers in the afternoons. Temperatures range between 15 and 28 degrees centigrade.
Dress for the conference is casual. We recommend smart-casual dress for the opening session on Sunday evening. Comfortable walking shoes are recommended and warm, windproof jackets are essential for game drives.
Visitors require a passport that is valid for 6 months beyond the scheduled day of departure from South Africa. USA and UK passport holders and many Europeans do not require visas to the country, however it is advisable that regulations be checked with your travel agent well ahead of departure. Visitors requiring visas should contact the South African Consulate or Diplomatic Mission in their country of residence. It is not possible to have a visa issued on arrival in South Africa. Allow a minimum of 4 weeks for visa applications to be processed.
The currency unit is the rand, denoted by the symbol R. R1 = 100 cents.
YOU MIGHT PROVIDE CONVERSION RATES IN TO SEVERAL INTERNATIONAL CURRENCIES
Most commercial banks offer foreign exchange services and 24-hour service is available from a number of banks and foreign exchange outlets at Johannesburg International Airport. Visitors arriving and travelling directly to the Pilanesberg are advised to make use of the foreign exchange/banking facilities at the airport as ATM machines are available at Sun City only.
Limited foreign exchange facilities are available at the Lodges' reception desks, but rates are not favourable. No banking facilities are available in the Pilanesberg area.
Most banks open from 09:00 to 15:00 on weekdays and 09:00 to 11:00 on Saturdays.
Major international credit cards are accepted in most shops, restaurants and virtually all hotels. Automatic teller machines (ATMs) are well located in all cities and towns, and operate 24 hours.
Current is 220/240 volts at 50 cycles per second. Adapter plugs should be brought for razors and hairdryers.
Health and Medical Care
The Pilanesberg area is a malaria free zone. However, visitors to Kruger Park, Zimbabwe, Botswana and other game parks must take anti-malaria prophylactics. You are advised to consult your doctor or pharmacist well before departure as to the best precautions available. In a malaria region, avoid wearing perfume or after-shave lotion and wear long sleeves and trousers at night.
There is a 24-hour fully equipped medical clinic at Sun City, in close proximity to Kwa Maritane Lodge and a doctor is on 24-hour call. Medical rescue evacuation services are also on hand.
It is safe to drink tap water throughout South Africa.
Visitors are advised to obtain travel, medical, personal accident and luggage insurance before departure for South Africa.
The official language of the Conference is English. While South Africa has 11 official languages, English is widely spoken throughout the country.
As in most major cities worldwide, crime is prevalent in certain areas, and you are advised to avoid walking alone in deserted areas, and to use hotel safe deposit facilities for valuables. Be on the alert for petty thieves and pickpockets in busy street markets.
Shopping hours in cities and towns are generally 08:00 to 17:00 on weekdays and 08:00 to 13:00 on Saturdays, with many shopping malls and arcades remaining open on Saturday afternoons and Sunday mornings.
The South African sun is strong, with a high ultraviolet rating. Sunscreen products with factors of 15 and over are recommended.
Standard time in South Africa is 2 hours ahead of Greenwich Mean Time, 1 hour ahead of Central European Wintertime, and 7 hours ahead of Eastern Standard WinterTime in the USA.
In restaurants, 10% of the bill usually applies for good service and restaurants seldom include the tip in the bill. R3-00 per bag is generally given to porters and 10% of the fare charged to taxi drivers.
VAT (Value Added Tax)
Currently set at 14%, VAT is included in the price of most goods and services. Foreign visitors are not exempt from paying VAT on purchased goods, but they may claim back VAT paid on items taken out of the country, when the total value exceeds R250-00. The refund may be claimed at the airport of departure and you will be required to present the tax invoice, VAT refund control sheet and foreign passport, as well as the items purchased.
Expanding Access Conference
c/o Event Dynamics
PO Box 98009
Rep. of South Africa
Telephone: +27 11 706 5010
Fax: +27 11 463 7195
Contacts: Millissa and Diane
Travel: Monica Williams, firstname.lastname@example.org